Podcast studio software comparison
All three can put time on a calendar. Only WhereToPodcast is built to help podcasters discover a studio, choose a room and package, pay, and stay connected through the full recording workflow.
The short answer
Acuity is a capable scheduler for appointment-based businesses. Calendly is excellent at removing meeting back-and-forth. WhereToPodcast combines scheduling with a public podcast-studio marketplace and the commerce and operational details a recording studio handles after someone clicks a time.
Feature by feature
Competitor details and prices were checked against official public pages in July 2026.
| What matters | WhereToPodcast | Acuity | Calendly |
|---|---|---|---|
| Helps new customers find you | Public podcast-studio marketplace, map search and dedicated city pages. | A scheduling page or website embed for the audience you already reach. | A scheduling link or embed for the audience you already reach. |
| Starting price | $0 monthly to list. Commission applies only to bookings processed through the platform. | $16/month billed annually or $20 monthly, with a 7-day trial. | Free plan available. Payment collection and advanced workflows start on Standard at $10/seat/month billed annually. |
| Podcast-studio setup | Spaces, recording packages, production add-ons, tours, buffers and studio-specific intake. | Flexible appointment types and calendars that a studio can configure for its services. | Event types and team scheduling designed primarily around meetings. |
| Payments and money handling | Stripe Connect, tax, tips, store credit, refunds, post-session charges and protected payout release. | Accepts payments and deposits through Stripe, Square or PayPal. | Collects payments through Stripe or PayPal on paid plans. |
| Multiple rooms or locations | Each space gets its own hours, rates, packages, availability and photos. | Separate calendars by employee or location: 1, 6 or 36 depending on plan. | Connects calendars and supports team scheduling, but does not manage studio-room inventory. |
| Packages, gifts and retention | Packages, prepaid bundles, gift cards, coupons, referrals, loyalty and a customer wallet. | Packages, memberships, gift certificates and coupons are available on eligible plans. | No native podcast-hour bundles, studio gift cards or customer-credit wallet. |
| Studio operations | Booking, rescheduling, refunds, overages, payout tracking, reviews and recording-file delivery. | Strong appointment automation, reminders, forms and client scheduling. | Strong meeting reminders, follow-ups, routing and team coordination. |
| Website booking | Embeddable studio calendar with the same live availability used on the marketplace. | Embeddable scheduler and standalone scheduling page. | Embeddable scheduler and shareable booking links. |
| Best fit | Podcast studios that want discovery and purpose-built booking operations in one place. | Service businesses that want a configurable appointment scheduler. | Individuals and teams that want fast meeting scheduling and routing. |
Sources:Acuity pricing and featuresCalendly pricing and features. Prices are USD and may change.
Why studios choose WhereToPodcast
A studio booking can involve a room, engineer, guest count, recording package, remote connection, editing, tax, tips, credits, files and post-session overages. WhereToPodcast keeps those details attached to the booking instead of asking a studio to assemble them across unrelated tools.
Common questions
For a podcast studio, it can replace the core scheduling and payment flow while adding marketplace discovery, rooms, packages, production add-ons, reviews and studio operations. Businesses with broader appointment or meeting needs may still prefer Acuity or Calendly.
Yes. Studios can embed their WhereToPodcast calendar on their own website while keeping the same availability, rooms, packages and booking rules used on their marketplace listing.
WhereToPodcast has no monthly listing fee and charges commission when it processes a booking. Calendly has a limited free scheduling plan. Acuity offers a 7-day trial and then requires a paid plan.
List free, connect your own Stripe account, and turn on the tools you need when you are ready.
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